Systems & Access

Systems at a Glance

System	Purpose	Primary User
Admin Pages	Administrative access to the student information system.	Staff
Self Service Banner (GU Experience)	Registration, advising, transcripts, grades, class schedule, etc.	Students, Faculty, Staff
Banner Workflow (Pass/Fail Workflow)	Administrative Pass/Fail Workflow	Staff, Advisors
IBM Cognos	Reporting	Staff
MyDegree	Degree audit	Students, Advisors
CourseLeaf	Section scheduling	Staff
EMS	Ad-hoc events	Staff, Faculty, Students
Canvas	Learning Management System	Students, Faculty

Access to all systems is predicated on the understanding that users will adhere to all university guidelines regarding access to student data and information. These guidelines include, but are not limited to, the following:

Data Security and Privacy

FERPA

Release of Student Records

Records Retention Schedule

Access Request Forms

Systems Access

Note: These forms are for faculty and staff only.

Prior to gaining systems authorization, faculty and staff users must complete FERPA training through the Vector Solutions platform. Once logged in, FERPA training can be found through Extra Training > Campus Prevention Network > FERPA: Family Educational Rights and Privacy Act. If you cannot login or if you cannot find the training, please email regsystems@georgetown.edu.

Banner (Admin Pages)- Docusign Form (Preferred method). If you require a PDF version of this form please contact regsystems@georgetown.edu.

Cognos- GMS Digital Form (Preferred method): For further instructions on how to submit a request form through GMS, please see the User Guide to Submit a new Cognos Access Request.

GU Experience – DocuSign Form

*This form is for non-faculty staff only. New faculty requiring access to GU Experience should submit the New Faculty Access Permission form.

MyDegree**

**This form should only be used to grant access beyond viewing MyDegree Audits through GU Experience.

BDMS (Banner Document Management System)

The most recent forms are available at the links above. If you have any questions about the forms, please contact the Registrar’s Office at regsystems@georgetown.edu.

Users must be logged into the Georgetown GlobalProtect VP N in order to access Systems.

Users of all Student Information Systems must be familiar with FERPA regulations and policy.

Scheduling Access

Note: These forms are for faculty and staff who require scheduling specific information.

Classroom Assignment Change Request

CourseLeaf Supplemental Form

New Course Catalog Form

Course Catalog Change Form

New Faculty Access Permission