Grading

Policies

Undergraduate Bulletin

Graduate Bulletin

‘N’ = provisional grade for undergraduate students. ‘N’ grades must be approved by the dean. Unauthorized ‘N’ grades will be recorded as ‘F.’ When an ‘N’ grade is granted, the course must be completed and the final grade submitted by the professor no later than:

  1. March 30 for the fall semester
  2. September 30 for the spring semester
  3. November 30 for the summer sessions.

(See Undergraduate Bulletin)

‘I’ = provisional grade for graduate students.  Graduate students must submit the completed work to the instructor in a timely manner, sufficient to enable the instructor to review the work and to send a final grade to the Graduate School before the last day of classes in the semester following the semester in which the incomplete (‘I’) grade was given. (See Graduate policies)

Grade reports are mailed once a year in mid-May. Grades can also be viewed anytime online (except during final exams) with MyAccess.

The University Registrar is responsible for collecting, recording, and reporting grades on behalf of the main campus colleges at Georgetown University. Policy governing academic standards for grading is detailed in the Georgetown University Undergraduate and Graduate Bulletins.

To expedite grading and retrieval through MyAccess, the University Registrar requests that all grading for credit courses be done through MyAccess. Rosters will become available after classes officially end. If you do not feel comfortable posting grades online, please request a paper grade roster. Additionally, to conform with the Family Educational Rights and Privacy Act of 1974, please do not post grades and/or other confidential material (SSNs) in a public space.

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Deadlines

The grading deadlines are part of the academic calendar. For non-standard calendars, faculty should submit grades 72 hours after the last exam.

Fall Grades

  • Undergraduate students: December 27th
  • Graduate students: January 3rd
  • First Module courses: one week after the course ends

Spring Grades

  • Graduating students: 10:00 am on the Monday after examinations end
  • Continuing undergraduate students: Wednesday after examinations end
  • Continuing graduate students: Monday after Commencement
  • First Module courses: one week after the course ends

Summer Grades

  • Undergraduate grades: one week after the end of each session
  • Graduate grades: two weeks after the end of each session.

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Instructions for Faculty

  1. Log into MyAccess with your NetID and password.  Click the Faculty Services tab.  
  2. Click “Term Selection.”  Select the appropriate term and click “Submit.”
  3. Click “Select Course Number (CRN)”.  
  4. Your courses will be listed. Select the section you wish to grade. Click “Submit,” which will bring you back to the Faculty Services screen.  
  5. Click “Final Grades”
  6. From the Grade drop down box, select the appropriate grade for each student.  
  7. When all grades have been entered, click “Submit.”
  8. After you click “Submit”, please review the grades you have posted by going back to “Final Grades” (Repeat step number 4).
  9. Repeat this process for all sections taught. 

*Note “Rolled” is indicated with a “Y” when the grades are posted on a student’s record. While the flag is “N” you may change the grades online. After we roll, you have to use the grade change process. We roll grades between 6:00 pm and midnight each night. 

Please note

  • Send grading comments to us by writing to facultygrading@georgetown.edu. For now, no pop up will appear so you must remember to send notes as appropriate.
  • Be sure to send a note with name, ID number, and grade for any student who attended the class but does not appear on the roster.
  • You are not required to submit all grades at once, but you should submit one for each student by the deadline. You may record “NR” for any student for whom you are not able to submit a grade but please provide an explanation. We may change some of these to “F” (FA) according to University policy. We are required to record “F” (FA) for undergraduates and “NR” for graduates for whom you do not submit a grade and for whom the dean does not approve an exception. If you do not submit a roster, “NR” will be reported for all students.
  • Valid grades appear in a pull-down box in the grade column.

  1. Log into MyAccess. DUO is now required to access MyAccess. If you do not have DUO, click here for instructions.
    Please note that DUO does not always send the automatic notification to MyAccess. Once you have entered your login information on MyAccess, open the DUO app to approve the sign-in.
    1. Click “Faculty Services”
    2. Click “Final Grade Upload”
    3. Click “Faculty Grade Entry” 
  2. Log into grade entry system using NetID and Password
    1. Select a course to grade from the list of your courses 
    2. Important: Ensure the order of student grades matches the listed student order in MyAccess, best done by exporting the class list from batch upload for grading and submitting
    3. Click “Tools” and select “Explore Grade Template”
    4. Choose .xls (Excel versions prior to 2007) or .xlsx (Excel versions 2007 and later) and Click “Export”
  3. A spreadsheet will download to your download folder. Open the spreadsheet and enter grades into the final grade column of the sheet
    1. Please note that some students may have already been graded. Most notably, those that withdrew and received a ‘W’ as a final grade. No changes or new entries are required for these students
    2. Once you are done grading, save the spreadsheet in a location you will remember 
  4. Go back to the grade entry system
    1. Click “Tools” and select “Import.” Then click “Choose File” and select the spreadsheet you just saved and click “Next”
    2. Preview the file. “My spreadsheet has headers” should be selected. Then click “Next”
    3. On the “Map Columns” page, verify that all column headers are listed with a green check mark next to them and click “Next”
    4. The import process will run an error-check on your file. This will take a moment
    5. Verify that any errors noted in the import are expected. For example, students that were previously graded will show as errors, but are okay to ignore
    6. Click “Import” and then “Finished”
  5. Go on to the next course or logout

  1. Login to MyAccess. DUO is now required to access MyAccess. If you do not have DUO, click here for instructions.
    Please note that DUO does not always send the automatic notification to MyAccess. Once you have entered your login information on MyAccess, open the DUO app to approve the sign-in.
    1. Click “Faculty Services”
    2. Click “Final Grade Upload”
    3. Click “Faculty Grade Entry” (This loads in the same page, below and left of the button for “Final Grade Upload”)
  2. Login into grade entry system using NetID and Password
    1. Select a course to grade from the list of your courses (single click)
    2. Enter grades in the “Final Grade” column of the spreadsheet
    3. Click “Save” when finished

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