The Office of the University Registrar maintains personal information such as official names, NetIDs, GOCard numbers, and student ID numbers. Since this information is linked to official transcripts and financial records, current students must complete the Bio and ID Change Form to update personal information. Official documentation (e.g. court order, driver’s license, passport, etc) must be submitted with the form.
Occasionally, student records are duplicated. If a student has two student records, an ID consolidation may be necessary. Please contact firstname.lastname@example.org if you think you have two NetIDs. Depending on the complexity of the merge, your consolidation may take up to two weeks.
While on campus, students may elect to use a chosen name other than their legal name. The legal name will still be used for official transcripts, diploma(s), financial aid documents, payroll, and other instances where a legal name is required by law or University policy.
Students may request use of their chosen first name in lieu of their legal first name via MyAccess. As long as the use of this chosen name is not for the purposes of misrepresentation, the University acknowledges that a chosen name may be used where possible. Although students are generally free to determine the chosen names they wish to be known by, inappropriate use of the chosen name policy (including but not limited to avoiding a legal obligation or misrepresentation) may be cause for denying the request. Georgetown reserves the right to remove a chosen name if it is used inappropriately. Chosen names are limited to alphabetical characters, a hyphen, and a space.
It is expected that students will request no more than one chosen name while enrolled at Georgetown. Students may always revert back to using their legal first name instead of use of a chosen name.