University stakeholders requesting and using space on campus are subject to the following policies:
- Event reservations in General Purpose Classrooms must be made at least two full business days* prior to your actual reservation
- Completion of classroom space request form does not guarantee a reservation, nor does it constitute University approval or confirmation.
- OUR reviews departmental requests the day before each meeting to confirm availability. Multi-day requests are approved one-at-a-time the day before each meeting during this time.
- Student groups may request General Purpose Classrooms after 6:00 pm Monday – Friday and all-day Saturday and Sunday during this time.
*Business days are regular business operation days, Monday through Friday, excluding weekends and university holidays
Organizations must comply with all applicable University Policies, procedures, rules and regulations including, but not limited to, the University Policies.
In addition, organizations must understand the following:
- Food, drink and smoking are not allowed in Georgetown’s classrooms at any time.
- Sounds audible to those in nearby classrooms (examples include musical rehearsals or amplified sound) are prohibited.
- Any activities that will potentially cause damage to the space, furniture, or equipment (examples include stacking furniture or dancing) are prohibited.
- No event or organization may include activities that cause damage to furniture or equipment in the classroom space.
- Individuals who reserve General Purpose Classrooms accept all responsibility for any damages to the space, furniture, or technology during their events.
In the event of a shortage of classroom space, The University Registrar reserves the right to change and/or cancel reservations as needed.
It is important to note that your organization is only entitled to occupy a space only for the period stated in the My Events Status Column in the Virtual EMS portal and/or by an Approved Confirmation Email .
