Staff and Faculty MyAccess FAQs

General Questions

MyAccess is a secure web application that is the student and faculty view into the student information system. Faculty can manage and view their student academic records. Students can view academic history, accounts, and financial aid information.

Use a modern web browser like Google Chrome, Firefox, or Safari to navigate to MyAccess, and log in with your SSO NetID and password. 

Be aware that after 60 minutes of inactivity, the system will automatically log you out.

As with any system containing confidential data, the best practice is to always sign out after you have completed your task.

Contact Registrar’s office at univregistrar@georgetown.edu for help answering any questions you may have while using MyAccess.

Back to top


Advising Information

Log into MyAccess

Selecting the “Faculty Services” tab 

Select “Advisor Menu”

Click the “Advising List” link

Select the desired term. 

This will display a list of all your advisees, and you can click select the Faculty Services tab, select Advisor Menu, Advising List, select View under the Transcript or Degree Audit column to see the desired information.

Back to top


Class Management Information

Log into MyAccess and select the Faculty Services tab.  Select the “Waitlist Review” option at the bottom of the list, and you will be presented with a menu of the courses you are teaching this semester.  Click on the course number under “section” for a listing of the students on the waitlist.

The quickest and easiest way to to e-mail your whole class, or a group of students in your class, all at once is through Canvas. Support for Canvas can be found through UIS and CNDLS.

Alternately, you can use MyAccess to e-mail individual students in your course from the class roster in MyAccess.  To do this, log into MyAccess, select the Faculty Services tab, select Summary Class List, and then select the current term and desired class.  This will display a summary of the students in your course.  Click on the e-mail icon in the row of the student you would like to e-mail and a new message will be created in your default e-mail program. 

You can use the following options to obtain a copy of your class roster:

Log into MyAccess, and select the Faculty Services tab. Select the Summary Class List option and you will be presented with a listing of all the students in your course. You can highlight the entire screen and copy the information into an Excel spreadsheet for further use.

Individuals in your department with access to Cognos can run a report to provide you with this information. Your department chair, administrator, or advisor should be able to tell you who in your department has access to Cognos.

Contact the Registrar’s Office and ask them to create an electronic copy of your class roster. 

Back to top


Grading Information

For more detailed instructions please see Submitting Midterm Advisory Grades through MyAccess.

  1. Log into MyAccess. DUO is now required to access MyAccess. If you do not have DUO, click here for instructions. Please note that DUO does not always send the automatic notification to MyAccess. Once you have entered your login information on MyAccess, open the DUO app to approve the sign-in.
  2. Click the Faculty Services tab.  
  3. Click “Term Selection.”  Select the appropriate term and click “Submit.”
  4. Click the grading period “Midterm Grades”. Select the desired course from the drop-down menu.
  5. From the Grade drop down box, select the appropriate grade for each student.  
  6. When all grades have been entered, click “Submit.”
  7. After you click “Submit”, please review the grades you have posted by going back to “Midterm Grades” (Repeat step number 4).
  8. Repeat this process for all sections taught. 

For more detailed instructions please see Submitting Final Grades through MyAccess.

  1. Log into MyAccess. DUO is now required to access MyAccess. If you do not have DUO, click here for instructions. Please note that DUO does not always send the automatic notification to MyAccess. Once you have entered your login information on MyAccess, open the DUO app to approve the sign-in.
  2. Click the Faculty Services tab.  
  3. Click “Term Selection.”  Select the appropriate term and click “Submit.”
  4. Click the grading period “Final Grades”. Select the desired course from the drop-down menu.
  5. From the Grade drop down box, select the appropriate grade for each student.  
  6. When all grades have been entered, click “Submit.”
  7. After you click “Submit”, please review the grades you have posted by going back to “Final Grades” (Repeat step number 4).
  8. Repeat this process for all sections taught. 

For more detailed instructions please see Submitting Pass/Fail Grades through MyAccess.

The process for submitting pass/fail grades is the same as the process for submitting standard letter grades.  When entering grades, pass/fail grades will be available for students who are taking the course on a pass/fail basis, and standard letter grades will be available for students who are taking the course for a standard letter grade. 

1. Log into MyAccess. DUO is now required to access MyAccess. If you do not have DUO, click here for instructions. Please note that DUO does not always send the automatic notification to MyAccess. Once you have entered your login information on MyAccess, open the DUO app to approve the sign-in.

2. Click the Faculty Services tab.  

3. Click “Term Selection.”  Select the appropriate term and click “Submit.”

4. Click the grading period “Final Grades”. Select the desired course from the drop-down menu.

5. From the Grade drop down box, select the appropriate grade for each student.  

6. When all grades have been entered, click “Submit.”

7. After you click “Submit”, please review the grades you have posted by going back to “Final Grades” (Repeat step number 4).

8. Repeat this process for all sections taught. 

Unfortunately, this functionality is not available. If you need help uploading your grades into MyAccess, please contact the University Registrar.  

Back to top