MyAccess FAQ's

 

GENERAL LOGIN QUESTIONS

1.What is MyAccess?

2. How will I access and log into MyAccess? 

3. What if I need help or have questions using MyAccess?

CLASS MANAGEMENT INFORMATION

6.  How do I view my class waitlist? 

7. How do I email all the students in my class?

8. How do I obtain an electronic copy of my class roster?  

ADVISING INFORMATION

4. How do I access my advisees' transcripts and degree audits?

5. How do I complete pre-registration approvals? 

 

GRADING INFORMATION

9.  How do I submit undergraduate first year                    advisory grades? 

10.  How do I submit my final grades? 

11.  Can I upload grades from Canvas into MyAccess? 

 

Answers To FAQ's


What is MyAccess? 

MyAccess is a secure web application that is the student and faculty view into the student information system. 

 

How will I access and log into MyAccess? 

Use a modern web browser like Google Chrome, Firefox, or Safari to navigate to MyAccess.georgetown.edu, and use your NetID and NetID password to log into MyAccess. 

Be aware that after 30 minutes of inactivity, the system will automatically log you out.

As with any system containing confidential data, the best practice is to always sign out after you have completed your task.

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What if I need help or have questions using MyAccess?

Your registrar's office can help answer questions you may have while using MyAccess. 

  • University Registrar: univregistrar@georgetown.edu
  • Office of the Registrar: lawreg@law.georgetown.edu

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How do I access my advisees' transcripts and degree audits?

At any time you may obtain these documents by logging into MyAccess, selecting the Faculty Services tab, selecting Advisor Menu, selecting Advising List, and then selecting the desired term.  This will display a list of all your advisees, and you can clickselect the Faculty Services tab, select Advisor Menu, Advising List, select View under the Transcript or Degree Audit column to see the desired information.  

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How do I complete pre-registration approvals? 

After reviewing your advisees' transcripts and degree audits you will complete the approval process in MyAccess.

To approve pre-registration requests, log into MyAccess, select the Faculty Services tab, select Advisor Menu, select Advisor (Pre-Registration) Approvals, and then search for advisees and approve requests as appropriate.  

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How do I view my class waitlist? 

Log into MyAccess and select the Faculty Services tab.  Select the "Waitlist Review" option at the bottom of the list, and you will be presented with a menu of the courses you are teaching this semester.  Click on the course number under "section" for a listing of the students on the waitlist.

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How do I email all the students in my class?

The quickest and easiest way to to e-mail your whole class, or a group of students in your class, all at once is through Canvas. Support for Canvas can be found through UIS and CNDLS.

Alternately, you can use MyAccess to e-mail individual students in your course from the class roster in MyAccess.  To do this, log into MyAccess, select the Faculty Services tab, select Summary Class List, and then select the current term and desired class.  This will display a summary of the students in you rcourse.  Click on the e-mail icon in the row of the student you would like to e-mail and a new mesages will be created in your default e-mail program. 

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How do I obtain an electronic copy of my class roster?  

You can use the following options to obtain a copy of your class roster:

  • Log into MyAccess, and select the Faculty Services tab.  Select the Summary Class List option and you will be presented with a listing of all the students in your course.  You can highlight the entire screen and copy the information into an Excel spreadsheet for further use.

  • Individuals in your department with access to Cognos can run a report to provide you with this information.  Your department chair, administrator, or advisor should be able to tell you who in your department has access to Cognos.

  • Contact the Registrar's Office and ask them to create an electronic copy of your class roster.  

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How do I submit undergraduate first year advisory grades? 

To report grades, log into MyAccess, select the Faculty Services tab, and then select Summary Class Lists.  This will present you with your class rosters.  Clicking on a class name will present you with a summary class listing, including students' classifications.  Please submit grades for each undergraduate first year student by selecting Enter under the Midterm column heading. 

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How do I submit my final grades? 

To report grades, log into MyAccess, select the Faculty Services tab, and then select Summary Class Lists.  This will present you with your class rosters.  Clicking on a class name will present you with a summary class listing, including students' classifications.  Please submit grades for each student by selecting Enter under the Final column heading. 

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Can I upload grades from CANVAS into MyAccess? 

Unfortunately this functionality is not available.   If you need help uploading your grades into MyAccess please contact the University Registrar.  

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