Building a Schedule of Classes

 

CourseLeaf Itemized Fields

 

1.   Title/Topic: The title of the section will default to match the title in the Course Catalog. If this is a topics course, select the dropdown arrow and a list of previously offered topics titles will appear. If you are offering a new topic, type the new title in the Comments section.

2.   Section #: Section numbers must be at least two digits, but no more than three. 

3.   Credit Hrs: This number pulls from the Catalog and you will be unable to edit it from this page unless the course is offered for variable credits.

4.   Status: Sections at Georgetown can only be listed as either Open or Cancelled.

5.   Special Approval: There are four types of Special Approval: Dean, Department, Instructor or Registrar Approval. Students wishing to enroll in a section with Special Approval will need to have an Add/Drop form signed by the specific approver (Dean, Department, Instructor or Registrar).

6.   Grade Mode: (Default Value) pulls the default value from the Catalog. Sections of the same course may have unique grade modes: Main Campus (UGrad, Grad), standard letter grade; or Main Campus (Pass/Fail), pass/fail. Grade modes other than (Default Value) need to be approved by the Registrar. 

7.   Part of Term: Use a Part of Term that most closely matches the start and end dates of the section.  If you are unsure of the “best-fit” Part of Term, please contact The Scheduling Team.     

8.   Campus: Main Campus Distance Ed is used only when the section is 100% online (ie there is no in-person instruction). For all other sections, select Main Campus.

9.   Instructional Method: There are three Instructional Methods to choose from: Traditional, Online or Hybrid. Almost every Georgetown section is either Traditional or Online. Only if certain credit hours are allocated to specific instructional methods will you use Hybrid.

a.       E.g. A three credit course meets for 150 instructional minutes, twice a week, in C01 Part of Term. If 75 minutes are allocated to online instruction and 75 minutes allocated to in-room instruction, the section would be Hybrid. Supplemental online work does not constitute a hybrid section.

10.   Schedule Print: Yes=The section will be visible on the Schedule of Classes. No=The section will be active, but hidden within the Schedule of Classes.

11.   Section Type: Section Types in the dropdown pull from the Catalog. If the section type you wish to select is not listed, submit a Course Catalog Change Form.

12.   Cross-list With: Non-sponsoring departments initiate crosslists by relinquishing scheduling control of their section to sponsoring departments. More about building crosslists can be found here.

13.   Restrictions: Used to control the type of students who can self-register for the section. Instructions for attaching restrictions to a section can be found here [hyperlink coming soon].

14.   Prerequisites: Prerequisites require students to have met specific curricular requirements prior to self-registering for the section. Instructions for attaching prerequisites to a section can be found here [hyperlink coming soon].

15.   Section Attributes: When building a new section, this field will populate with course-level attributes from the Catalog. To edit attributes, select the edit icon and choose the attribute(s) you wish to attach to the section. Some attributes require Registrar approval to be added and you will not be able to selesct these attributes. 

16.   Course Attributes: These attributes pull from the Course Catalog. To update attributes at the course level, fill out a Course Catalog Change Form.

17.   Instructors: Select the edit icon to update the instructor. In the dropdown, select or type the name of the instructor, then apply. More about adding faculty can be found here.

18.   Room: The room where the sections was taught in the previous like-term will auto-populate. To request a Registrar owned room, select General Assignment Classroom. If the section does not require a classroom, select No Room Needed.

19.   Schedule: When building a new section: select on the “Does not meet” hyperlink. When modifying an existing time block: select the existing time block hyperlink (e.g., “MWF 10:30am-11:45am“) in the “Schedule” area.

  • You now see the Snapper. Pick the type of pattern you are looking for by clicking on the “Patterns” dropdown list. A list of all available pattern types matching your meeting frequency is displayed.
  • Place the cursor arrow over the “Show all available patterns” icon in the upper right part of the top bar (circled in red below) to display all available patterns that match your meeting frequency.
  • As you move your cursor around the grid, available time slots that match your meeting frequency and pattern selections are shown. When you find the one you want to select, click on it.
  • Now click “Accept” in the lower right corner to accept the pattern and return to the Section form. You’ll see the pattern you selected in the Schedule area. 

20.   Enrollment:

  1. Maximum: the maximum number of students allowed to enroll in the section
  2. Wait Cap: the maximum number of students allowed to be on the waitlist
  3. Current: the number of students currently enrolled in the section
  4. Prior: the number of students enrolled in this section at the end of the previous like-term
  5. Croll-list Enrollment: the maximum number of students allowed to enroll across all crosslisted sections. This filed will not be visable unless the section is crosslisted. 

21.   Section Description: Unlike the Course Description, which is the same across all sections of the same course, the Section Description appears on the Schedule of Classes and is unique to each section of the same course.

22.   Comments: Comments are messages to the Scheduling Team. This field is used to give section-specific information that can’t be conveyed in the other fields. Room preferences, concerns, special requests, notes to the Scheduling Team should be included as “comments.” Reserved seats, room swaps, fees and alternative section title, should be conveyed using the following template: 

Comments:

Alternate Section Title:

Reserve Capacity:

Fees:

Room Swap: 

Scheduling conventions 

  • Instructor names are limited to 15 characters including spaces.
  • Titles may be up to 30 characters including spaces.
  • Check the number of credits, expected enrollment, and maximum enrollment.
  • Last year's room assignments are listed, but many of these will be changed. Indicate special classroom needs, special AV requirements and other instructional equipment needs  in the comments textbox in CourseLeaf.  If the room was unsatisfactory when it was last taught, please include a note.
  • Insert special notes in CourseLeaf in the Section Text field. Notes from the previous year are included for review.

The University Registrar may need to contact you with questions after you have submitted your schedule.