The following timeline represents the approximate evaluation timeline that applies to faculty teaching in the Fall and Spring semesters. View the Opting Out of Results Quick Reference Guide (QRG) for detailed steps. Those faculty teaching courses on any other schedule should contact the Registrar's Office regarding their off-cycle courses via email at email@example.com
- The Office of the University Registrar does not, by default, evaluate:
- courses with only one student enrolled
- internships, labs, recitations, or independent studies
- courses taught in certain departments such as ENFL, ATHL, DEVM, ECIL SABR
- courses with the following course numbers: 999, 997, 995, 992, 991, 902, 901, 302, 301
- courses with the following section numbers: 60-69.
- courses ending outside the standard course end date for the semester
- teaching assistants
- instructors listed with a percentage of responsibility from zero to four percent
- Courses included in the above categories can be evaluated by the Office of the University Registrar if requested by the faculty or department responsible for the course. To have such courses included for evaluation, faculty and department administrators must contact the Registrar's Office at firstname.lastname@example.org at the beginning of each semester.
- If any changes to the instructors of record for a course are made after the start of the semester through the last day of classes or later, please inform the Registrar's Office at email@example.com so that changes can be mirrored within the CoursEval system. Please note that only the faculty actually teaching the course should be listed in Banner since everyone who is listed will be evaluated and the record cannot be corrected once the survey is open to students.
- The online evaluations are completely anonymous. Instructors, departments/programs and Deans can see feedback in an aggregated form or as individual response sets, but the responses are never attributed to specific students. Instructors, departments/programs and Deans will not be able to determine which students completed evaluations and which students did not.
- Faculty do not receive any evaluation results until after all grades have been submitted for each course. Likewise, the evaluation survey will close before final exams begin and before grades for the semester become available to students.
- Once the survey becomes available, the students will receive email reminders listing the courses for which they still have pending evaluations. These emails will contain a link to the CoursEval website, where students can log-in using their NetID and password. Courses with pending evaluations will appear on the Home Screen once students are logged-in.
- The Main Campus Executive Faculty has recommended that the default method for administration of course evaluations be changed such that the new standard is for faculty to reserve at least 15 minutes of class time during the last week of classes in which to allow students to complete the evaluation survey. Students should be reminded to bring laptops, tablets, smartphones or other mobile devices to class with them on that date so that they will be able to access the survey.
Answers To Frequently Asked Questions
A list of questions must be submitted to Manager of Course Evaluation Systems, Caitlin Harding at firstname.lastname@example.org, no later than 3 weeks prior to the end date listed in the schedule for the classes in question.
Only active and current students in a course may complete an evaluation survey for that course. Students who have withdrawn from or dropped the course will not be invited to complete an evaluation survey. The data in CoursEval is updated from the Banner system nightly throughout the semester to ensure that the system contains the most accurate enrollment data.
All instructors must be evaluated with the same instrument at the same time.
On the evaluation survey, students will be provided with independent evaluation questions for each instructor within the survey for that course.
Faculty will only be able to view results to questions about themselves and cannot view responses about other faculty members teaching the course.
Only Primary instructors can use the Course Evaluation Request Form in MyAccess to indicate that they wish not to be evaluated. Faculty who are not listed as primary should contact Caitlin Harding at email@example.com. All instructors will have the option of choosing not to have their results released to the student report by using the form in MyAccess.
The Office of the University Registrar is responsible for collecting, tabulating, and reporting on course and faculty evaluations. Evaluation results are used in decision making for faculty rank, tenure, and merit review.
The Registrar’s Office administers online course evaluations only, paper evaluations are no longer offered.
Online course evaluations through the Office of the University Registrar are offered only at the end of each course; however, CNDLS offers mid-semester evaluation services, called Mid-Semester Group Feedback Sessions. Please visit CNDLS for more information.