Scheduling

The University Registrar is responsible for working with departments to create a schedule of classes in an accurate and timely manner. Scheduling guidelines, approved by the Provost and Executive Faculty, govern much of the process. If you are looking for information about scheduling rooms for special events, please use the University Registrar Classroom Request Form or find other rooms here.

Explanation of Schedule components
The schedule of classes is created from several different sources [SIS+ screens] and is compacted into the paper schedule delivered to departments:

• The course inventory [128] lists all courses by department. To make course numbers reusable, the inventory allows courses to be retired by semester.
• The course term [129] draws course information from the active course inventory to provide consistency from year to year. Courses listed in the course term are published in the Schedule of classes.
• The classroom directory [130] lists all rooms by building. To make rooms reuseable, the inventory allows classes to have start and end dates.
• The course term restrictions [131] lists restrictions for enrollment. Syntax may allow or limit those that may enroll.
• The faculty file [132] links faculty to courses. Faculty information is appended to this file when updated with Genesys twice a year. To add TA's or unexpected faculty to this file [1F3], the University Registrar requires the following information: Social Security Number, full name, college, department, start/end dates.

The course addition sheet that is included with your scheduling data is used to add to the above listing.

The following reports will also accompany the schedule:

• The Course Count by Meeting Time is used this to determine the number of courses you may schedule at each time block.  This report is based on room utilization in the previous like semester. Please do not schedule additional courses at peak hours without consulting us.
• The Classroom Utilization Rate shows the percent of rooms used at each hour during the previous like semester. Use this to find peak hours. Peak hours are those listed as 'A' in the second chart.
• The Course Analysis is used to plan enrollments.
• The Course Inventory lists unused course numbers. Return this form if you wish to retire courses which will no longer be given.

Instructions
Using the printed copy of the schedule (a printed version of the course term from the previous year) and the course addition sheet, verify that the courses listed are those that will be offered in the upcoming semester. If a course will be taught with no changes, place a checkmark to the left of the course number. If a course will be taught with changes, please insert the change directly below the item to be changed and draw a line through the incorrect item. If a course listed will not be taught, draw a line through the course number and title.

Please follow these conventions when proofing your schedule:

• Instructor names are limited to 15 characters including spaces.
• Titles may be up to 30 characters including spaces.
• Check the number of credits, expected enrollment, and maximum enrollment.
• Last year's room assignments are listed, but many of these will be changed. Indicate special classroom needs, special AV requirements and other instructional equipment needs on the extreme right. If the room was unsatisfactory when it was last taught, please include a note.
• If a course has a lab fee or special tuition amount, indicate the amount and credited cost center on the right.
• Pass/Fail courses must be indicated in the registration section under 'GR.'
• Insert special notes or restrictions in the space below the course or section.  Notes from the previous year are included for review.
• Cross-listed courses should be checked with the originating department to match the course number and title on the course addition sheet.
• Review all faculty information. The information will be used to create course evaluation reports.

Please keep a photocopy of your schedule and course addition sheet when you have finished. The University Registrar may need to contact you with questions.