Grading Policies

The University Registrar is responsible for collecting, recording, and reporting grades on behalf of the main campus colleges at Georgetown University. Policy governing academic standards for grading is detailed in the Georgetown University Undergraduate and Graduate Bulletins.

To expedite grading and retreival through Student Access+, the University Registrar requests that all grading for credit courses be done through Faculty Access+. Rosters will become available after classes officially end. If you do not feel comfortable posting grades online, please request a paper grade roster. Additionally, to conform with the Family Educational Rights and Privacy Act of 1974, please do not post grades and/or other confidential material (SSNs) in a public space.

Instructions
1. Faculty Access+ filters student class rosters. Students listed on each online grade roster are only undergraduates or only graduate students, reflecting the distinction in grading systems, so you may have two grade rosters for the same course. During graduation periods, Faculty Access+ also allows students to be filtered by those who intend on graduating and those who do not.
2. Valid grades are across the top of the grade roster (S and U for pass/fail courses).
3. Select the grade from the pull-down menu, then type your grade for each student. If we detect an inconsistency we report 'NR' and seek clarification. 
4. If an undergraduate student's work is not complete, type 'N' in the grade column. Type 'I' for graduate incompletes.
5. If a student is not in the class, use the text box to send an email. We'll check these.
6. Make no entry for students who already have a 'W' grade.
7. If a student's name is missing, input the name, student number and grade after the last student listed. Note credits for variable credit courses in the text box.
8. If need need assistance in grading, please email facultygrading@georgetown.edu or call the University Registrar at 202-687-4020.

Posting Deadlines
Final grades should be submitted within 72 hours of the final exam. Faculty will be notified of specific 'dead' deadlines for graduating and other special students. Please note: Late grades cause serious problems for students who are applying to graduate and professional schools. 

Provisional and Non-Reported Grades
The only provisional grades are 'N' for undergraduate students and 'I' for graduate students.  'N' grades must be approved by the dean. Unauthorized 'N' grades will be recorded as 'F.' Additionally, 'I' grades for MSFS students must be approved by the director. For undergraduate students, "When an 'N' grade is granted, the course must be completed and the final grade submitted by the professor no later than (1) March 30 for the fall semester; (2) September 30 for the spring semester; (3) November 30 for the summer sessions." (Undergraduate Bulletin) For graduate students, "The student must submit the completed work to the instructor in a timely manner, sufficient to enable the instructor to review the work and to send a final grade... to the Graduate School before the last day of classes in the semester following the semester in which the Incomplete grade was given." (Graduate bulletin)

If you do not record a particular grade, 'F' is recorded for undergraduates and 'NR' for graduates. If you do not post grades online or submit a roster, 'NR' is record for the whole class.

Reporting
Grade reports are mailed once a year in mid-May. Grades can also be viewed anytime online (except during final exams) with Access+.