Communications

Communications sent by the University Registrar's Office

Religious Holidays & Study Days

Audience: GU Faculty | December 22, 2014

Two Continuing Policies

First, Georgetown’s policy on student observance of religious holidays became effective in January 2009 with the approval of the Main Campus Executive Faculty and the Provost.  It states that, “Georgetown University promotes respect for all religions. Any student who is unable to attend classes or to participate in any examination, presentation, or assignment on a givenday because of the observance of a major religious holiday (see below) or related travel shall be excused and provided with the opportunity to make up, without unreasonable burden, any work that has been missed for this reason and shall not in any other way be penalized for the absence or rescheduled work. Students will remain responsible for all assigned work. Students should notify professors in writing at the beginning of the semester of religious observances that conflict with their classes. The Office of the Provost, in consultation with Campus Ministry and the Registrar, will publish, before classes begin for a given term, a list of major religious holidays likely to affect Georgetown students. The Provost and the Main Campus Executive Faculty encourage faculty to accommodate students whose bona fide religious observances in other ways impede normal participation in a course. Students who cannot be accommodated should discuss the matter with an advising dean.” 

You can find the list of religions holidays on the Campus Ministry web site at: http://campusministry.georgetown.edu/

Second, students, faculty members and deans have legitimate concerns about undergraduate courses that have the final assignment of the term due before or during the study days. As has been done before, I am bringing this matter to your attention at the beginning of the term so that you will have time to make any necessary adjustments to your evaluation plan. 

The most recent statement of this policy, recommended by the Executive Faculty and approved by the Provost, appears below.

"The University normally designates 2-3 days between the end of classes and the beginning of the final examination period each semester as study days (see the Academic Calendar for the actual dates). This provides time during which undergraduate students can complete the work of the semester and prepare for final examinations.  The study days should be free from any required activities or deadlines for papers or other last assignments.  If a professor wishes to schedule a review session or a make-up class, attendance must be voluntary, not mandatory.  Final assessed activities in all courses (the traditional final exam being but one example) should fall in the examination period following the study days.  The instructional length of the semester should not be foreshortened by placing final assessments in the last week of classes.

All final examinations are to be administered during the final examination period scheduled by the Registrar for the course in which the final is being given. No member of the faculty should alter the examination schedule or schedule an undergraduate final examination either during the study days or during the final week of classes. Assignments that are not cumulative, such as interim exams, can be given during the final week of classes only in the instance in which the course also includes a final exam or project that is given or due during the final exam period.  If the last interim exam is the last assessment in a course, it should be given during the final exam period as scheduled by the Registrar.  Take-home final exams must be due AFTER the study days.  Term papers or projects can be due in the last week of class as long as there is also a final exam.  If there is no final exam, term papers and projects must be due after the study days end.  These term papers and projects are defined as substantial assignments that generally play a major role in determining the grade for a course."
 

Pre-Registration Results-Spring 2015

Audience: GU Community | December 4, 2014

PRE-REGISTRATION RESULTS

PRE-REGISTRATION RESULTS – Are Available through MyAccess. 

  • Check your “Student Detail Schedule” to view your spring courses. We are still making corrections so double check your schedule on Friday.  Your schedule will be adjusted as course changes occur.  See your Pre-Registration Results for rejection messages but remember it will NOT be adjusted as your schedule changes.        
  • If you are accepted in fewer courses than the number you requested, you should add up to a full schedule during Pre-registration Completion.  See the schedule published on the Registrar’s home page at: https://registrar.georgetown.edu/pre-registration_completion

PRE-REGISTRATION COMPLETION will be available through MyAccess  December 6 – December 9.

  • Add/Drop and waitlisting will continue on-line from December 19 to January 17   

IN-PERSON REGISTRATION (January 7) for those new students who are not registered by the end of Registration Completion.

  • Graduate students follow the instructions from their department.
  • Undergraduate students go to their dean for approval and then register through MyAccess or go to the Registrar’s Office.   

FIRST DAY OF CLASSES:

  • Classes will begin on Wednesday, January 7 and will meet as if it were a Monday.
  • Classes will continue on Thursday, January 8 as usual.   

Instructional Continuity

Audience: GU Community | November 21, 2014

Students:

I write to remind you of our new Instructional Continuity Policy.  You will soon receive a 

communication from the Department of Emergency Management and Operational Continuity 

explaining the University’s operating statuses in the event of inclement weather or other 

emergencies.  My note today is intended to provide a student related context for that 

communication that will go to all faculty, students, and administrative and support staff.  

Basically, students should be prepared to participate in the alternate instructional activities 

planned by their faculty members instead of attending face to face class when circumstances 

prevent on-campus instruction.  See the undergraduate and graduate bulletins for the relevant 

attendance and instructional continuity policies. 

Instructional Continuity Policy:

The following policy on maintaining instructional activities during unforeseen disruptions was 

recommended by the Main Campus Executive Faculty and approved by the Provost in July 2014.

“Instructional activities will be maintained during university closures.  Faculty members should 

prepare for the possibility of an interruption of face-to-face instruction by establishing a policy 

within the course syllabus to maintain instructional continuity in the case of an unforeseen 

disruption. During a campus “closure,” the regular class time schedule must be honored by all 

campus departments so that students will remain available for those faculty members who wish 

to maintain continuous academic progress through synchronous distance instruction”. 

Term to Remember:  Liberal Leave

When the University announces “Liberal Leave” a faculty member may decide to switch to the 

instructional continuity plan for a course instead of delivering face to face instruction by 

notifying the students in advance of the class.  A student who cannot travel to campus due to the 

prevailing conditions will be excused from attendance at the class or exam by notifying the 

instructor in advance of the scheduled meeting.  All work must still be completed.

Faculty:

Later today you will receive a communication from the Department of Emergency Management

and Operational Continuity with details about operating status announcements in the event of 

inclement weather. This note is intended to provide a faculty related context for that 

communication that will go to all faculty, students, and administrative and support staff. I sent 

the initial announcement of this new policy to you at the beginning of the semester.        

Instructional Continuity Policy:

The following policy on maintaining instructional activities during unforeseen disruptions was 

recommended by the Main Campus Executive Faculty and approved by me in July 2014.

“Instructional activities will be maintained during university closures.  Faculty members should 

prepare for the possibility of an interruption of face-to-face instruction by establishing a policy 

within the course syllabus to maintain instructional continuity in the case of an unforeseen 

disruption. During a campus “closure,” the regular class time schedule must be honored by all 

campus departments so that students will remain available for those faculty members who wish 

to maintain continuous academic progress through synchronous distance instruction.”

Support Available:

We have developed a FAQ page to help you implement this policy.  It can be found at:

http://instructionalcontinuity.georgetown.edu/ .  This information will help you prepare for a 

disruption, communicate with your students about your plans, and adjust your assignments as 

necessary.

UIS has conducted load tests of Blackboard Learn, the enterprise Learning Management System 

hosted by UIS, and has determined that our current systems have the capacity to support at least 

three times greater than our peak loads.  In addition, UIS has worked with vendor partners who 

host services on our behalf, including Echo360 and Blackboard Collaborate, to demonstrate their 

preparedness for and capability to meet the demands needed to satisfy Instructional Continuity.

Term to Remember:  Liberal Leave

When the University announces “Liberal Leave” then a faculty member may switch to the 

instructional continuity plan, instead of delivering face to face instruction, by notifying the 

students in advance of the class.  A student who cannot travel to campus due to the prevailing 

conditions should be excused from class or exams by notifying the instructor in advance of the 

class.

Change in time for Math 137 in Spring 2015

Audience: Students in relevant programs | November 11, 2014

Please note that the time for Math 137 has been changed for the spring.  The class will now meet on T/R 3:30 - 4:45 (Lecture) with labs on Fridays.  Please check the Schedule of Classes for lab times/sections.

If you have already submitted your preregistration requests and need to make changes to your schedule, please email your dean.

The last minute change was necessary to accommodate the schedules of all the students who need that class.

Registration Spring 2015

Audience: All Graduate SCS Students | October 24, 2014

Before you register, please review your course selections with your academic advisor.

Registration for Spring 2015 will be available through the “Add or Drop Courses” link in MyAccess, the student view into the student information system, from November 3 to January 6; Add/Drop is scheduled from January 7 to 17.

If you don’t have your NetID and password contact the UIS Help Desk at techhelp@georgetown.edu

Update your addresses and biographic information through MyAccess.

The Spring Schedule of Classes is available on the Registrar’s web site.

Syllabi and a list of required and recommended books will be available through the online Schedule of Classes if the faculty member has provided them.

Remove any financial, immunization, immigration or other blocks.

Students with disabilities should contact the Academic Resource Center in order to receive appropriate registration assistance.

You are expected to complete your schedule according to your program Your dean reserves the right to require changes in your selection of courses if, in their judgment, you step outside curriculum guidelines.

Payment or payment plan arrangements are due by January 6. Bills will be available in MyAccess by the middle of December. A late registration fee will be charged to any student who does not pay or arrange a payment plan by January 7.

 

Classes Begin Wednesday, January 7 and meet following the Monday schedule.

Pre-Registration & Registration Spring 2015

Audience: All Graduate Students not in MSB or SCS | October 24, 2014

All Graduate Students Should Pre-register for Spring 2015

Pre-registration will take place in MyAccess, the student view into the student information system.

Pre-Registration Spring 2015

Preregistration will be available through MyAccess from November 3 – November 15.

  • The Instructions, Schedule of Classes, Confirmation of Advisement form and Course Permission forms are available on the Registrar’s web site.
  • Syllabi and a list of required and recommended books will be available through the online Schedule of Classes if the faculty member has provided them.
  • Meet with your advisor. If your advisor will not approve your schedule using MyAccess, submit the Confirmation of Advisement Form to the University Registrar.
  • Remove any financial, immunization, immigration or other blocks.
  • Submit your schedule for approval by your advisor via MyAccess no later than November 15.
  • If you do not preregister, then you must register and pay on January 7 in order to avoid a late fee.
  • Note: Students with disabilities should contact the Office of Disabled Student Services in order to receive appropriate registration assistance.

Result Distribution

  • Preregistration Results will be available on MyAccess beginning December 4. Your class schedule will be available on MyAccess at any time after December 5 through the spring semester.
  • If you are accepted in the number of courses you requested you will be finished!
  • If you are accepted in fewer courses than the number you requested, you should add up to a full schedule at Preregistration Completion.

Pre-registration Completion Spring 2015 (December 6-9) with MyAccess.

  • You are expected to complete your schedule according to the program your academic advisor approves during Pre-registration. Your advisor and dean reserve the right to require changes in your selection of courses if, in their judgment, you step outside curriculum guidelines. Register according to the timetable that will be published December 4.
  • In-person Registration Completion will be held on December 8 and 9. Report to the Registrar's Office, G-01 White-Gravenor on December 8 or 9, 9:30 AM - 4:30 PM. Students who clear a registration block after November 14 may register on December 8 beginning at 9:30 AM. Please come prepared with a list of alternatives.
  • Add/drop via MyAccess will reopen after final exams and continue through January 17.

Payment

Pay your bill or otherwise settle your account by January 6. Bills for spring will be available on MyAccess by the middle of December. Please check MyAccess in December for your bill and pay the indicated amount by the due date. A late fee will be charged to any preregistered student who does not pay or arrange a payment plan by January 7, 2015.

Registration

Students who are not registered at the end of Registration Completion may register on January 7. Go to your dean for materials and approval and then to the Registrar's Office.

Spring Classes Begin Wednesday, January 7. Classes will meet that day according to the Monday schedule.

Pre-Registration & Registration Spring 2015

Audience: Undergraduate Students Not in Liberal Studies or SFSQ | October 24, 2014

Pre-registration will take place in MyAccess, the student view into the student information system.

Pre-Registration Spring 2015

Preregistration will be available through MyAccess from November 3 – November 15.

  • The Instructions, Schedule of Classes, Confirmation of Advisement form and Course Permission forms are available on the Registrar’s web site.
  • Syllabi and a list of required and recommended books will be available through the online Schedule of Classes if the faculty member has provided them.
  • Meet with your advisor. If your advisor will not approve your schedule using MyAccess, submit the Confirmation of Advisement Form to the University Registrar.
  • Remove any financial, immunization, immigration or other blocks.
  • Submit your schedule for approval by your advisor via MyAccess no later than November 15 or November 13 for the College.
  • If you do not preregister, then you must register and pay on January 7 in order to avoid a late fee.
  • Note: Students with disabilities should contact the Office of Disabled Student Services in order to receive appropriate registration assistance.

Result Distribution

  • Preregistration Results will be available on MyAccess beginning December 4. Your class schedule will be available on MyAccess at any time after December 5 through the spring semester.
  • If you are accepted in the number of courses you requested you will be finished!
  • If you are accepted in fewer courses than the number you requested, you should add up to a full schedule at Preregistration Completion.

Pre-registration Completion Spring 2015 (December 6-9) with MyAccess.

  • You are expected to complete your schedule according to the program your academic advisor approves during Pre-registration. Your advisor and dean reserve the right to require changes in your selection of courses if, in their judgment, you step outside curriculum guidelines. Register according to the timetable that will be published December 4.
  • In-person Registration Completion will be held on December 8 and 9. Report to the Registrar's Office, G-01 White-Gravenor on December 8 or 9, 9:30 AM - 4:30 PM. Students who clear a registration block after November 14 may register on December 8 beginning at 9:30 AM. Please come prepared with a list of alternatives.
  • Add/drop via MyAccess will reopen after final exams and continue through January 17.

Payment

Pay your bill or otherwise settle your account by January 6. Bills for spring will be available on MyAccess by the middle of December. Please check MyAccess in December for your bill and pay the indicated amount by the due date. A late fee will be charged to any preregistered student who does not pay or arrange a payment plan by January 7, 2015.

Registration

Students who are not registered at the end of Registration Completion may register on January 7. Go to your dean for materials and approval and then to the Registrar's Office.

Spring Classes Begin Wednesday, January 7. Classes will meet that day according to the Monday schedule.

Syllabi & Required Texts

Audience: GU Faculty | October 22, 2014

Essential Registration Information Spring 2015

Registration for the spring begins November 3. The Provost, deans and I believe that it is important to provide the students with all of the related information on the web: schedule of classes, seat availability, course descriptions, COURSE SYLLABI AND REQUIRED TEXTBOOKS.

We continue to use Explore to collect and publish course descriptions and SYLLABI but the students won’t find yours unless you upload something to the syllabi site. The Schedule of Classes will be posted on the web Friday, October 24, so the sooner you can post something the better but in any case you should have something posted by November 2 before registration begins.

The URL for faculty is: http://explore.georgetown.edu

Faculty and students can also get to the syllabi site by going through the Registrar’s home page: http://registrar.georgetown.edu

Not everyone has next spring’s syllabi in order … yet. But there are three good ways to use this service:

  • Post a syllabus for the course you will teach
  • Post a syllabus from the last time you taught the course
  • Post a description of the course that gives students a circumstantial idea of what they are signing up for including content, format, and requirements

If you have text ready, it should take only a couple of minutes to do this.

Faculty may contact their Department Technology Representatives or CNDLS for further assistance.

You should have received a note from Linda Newcomb in the GU Bookstore concerning your textbook adoptions. She requested them by October 15th so that the information about your required and recommended books can be available to students through the Schedule of Classes no later than November 2. It is important that you provide the information to the Bookstore even if you recommend other sources for the books to your students. If you haven’t done this yet, or if you have not received a confirmation email, please send your book list via email to ln@georgetown.edu, or telephone the Bookstore at (202) 687-7525.

Thank you very much for your support of the online syllabi project and for your cooperation with the textbook reporting requirements. It is very important to the students, the staff at CNDLS, the deans, the Provost and your registrar.

acebook Contest Giveaway

Audience: GU Community | October 7, 2014

Help welcome the Office of the University Registrar to the 21st century and enter to win tickets for 4 to a Hoyas Men’s Basketball game at the Verizon Center. The Registrar’s Office has officially launched a social media campaign to bolster our connection with the Georgetown University community.

We are kicking off this campaign by giving away 4 FREE tickets to a Georgetown Men’s Basketball game at the Verizon Center! All you have to do to enter is like us on facebook. One lucky facebook follower will be randomly chosen on November 17, 2014 to receive 4 vouchers to a game of your choice (restrictions apply).

us on Facebook & us on Twitter

#gohoyas #hoyasaxa #georgetownhoops

Classroom Reservations

Audience: GU Community | October 3, 2014

Georgetown University is scheduled to launch a unified room and space reservation system on October 14, 2014. You received two emails on October 1, 2014, from the Office of the CIO, indicating that no room requests will be accepted between October 3 at 6:00pm and October 14. As stated in the second email, main campus classroom reservations will be unaffected by the reservation system freeze.

Please continue to request rooms using the existing event request forms on the Registrar's website until the new system goes live. This form is located on the menu on the left side of this site. Select your population (Students & Alumni, Faculty, or Deans, Advisors, & Administrators.) Then select "Courses, Schedules & Classrooms", then "Classroom Reservations", and finally "Request Classroom Online."